Get RBT Notes is built around a single core principle: documentation should be as close to the session as possible, and as little of the clinician’s time as necessary afterward.
The platform accomplishes this through four interconnected layers:
1. Structured Session Capture
Every session note begins with a pre-built clinical template. Templates guide the RBT through the required elements of a session record — client information, session duration, programs addressed, behavior data, prompting levels, and observations — using structured inputs rather than blank text fields.
This means RBTs do not start from an empty page. They answer guided questions and fill targeted fields, which takes significantly less cognitive effort than composing a narrative from scratch.
2. AI-Assisted Note Generation
Once session data has been entered, the AI writing assistant generates a structured clinical narrative — typically in SOAP format (Subjective, Objective, Assessment, Plan). The AI synthesizes the entered session data into professional, clinically appropriate language.
The RBT reviews the AI draft, makes any corrections or additions, and submits it. This review-and-refine workflow is faster than writing from scratch while still keeping the clinician in control of the final content.
3. Supervisor Review and Approval
Submitted notes flow directly to the assigned BCBA supervisor for review. The supervisor can:
- Read the submitted note
- Add comments or request specific edits
- Approve the note when it meets documentation standards
The review workflow creates a clear record of supervision — documenting that a qualified BCBA reviewed and approved each session note, which supports BACB supervision requirements and payer audits.
4. Integration with ABA Clinical Workflows
Approved session notes are not isolated records. They become part of a structured clinical dataset that:
- Can be referenced when conducting formal behavioral assessments in Get ABA Assessments
- Provides a longitudinal record of behavioral trends, intervention effectiveness, and program progression
- Supports supervisory reporting and agency compliance requirements
Who Does What
| Role | Primary Actions |
|---|---|
| RBT | Creates session note, enters session data, reviews AI draft, submits for approval |
| BCBA | Reviews submitted notes, requests edits if needed, approves final documentation |
| Clinic Director | Monitors documentation completeness, manages templates, oversees team compliance |
Design Philosophy
Get RBT Notes is intentionally not an EHR system. It does not attempt to manage billing, scheduling, insurance claims, or full client records. It does one thing well: help ABA clinicians create accurate, professional session notes quickly and get them reviewed efficiently.
This focus keeps the interface simple, the learning curve short, and the daily experience fast — which is exactly what frontline RBTs need.
